Entertaining Guest Speakers/Interviewing Applicants
Typically, speakers in the Neuroscience Lecture Series and interviewing applicants meet with students and faculty in the Program for meals during their visits to Madison. The Program has funds to reimburse faculty and students for these meetings. In order to distribute these funds equitably, the following rules for reimbursement apply (in addition to state and/or federal rules).
Student Lunches
- Students in the Neuroscience Training Program will be reimbursed for lunch only with guest speakers sponsored by the Program and applicants interviewing with the Program. Students are encouraged to go to lunch with other speakers, such as those who give departmental seminars, but reimbursement cannot be provided by the Program for these lunches. Reimbursement for alcoholic purchases is not allowable.
- The reimbursement rate per student is $18.00 including tax and tip. This rate is the current reimbursement rate set by the state legislature for in-state lunches.
- To process a reimbursement, the Program Office needs the original receipt including an itemized bill for the cost of the lunch and a list of people who attended the lunch. If an itemized bill is unable to be provided by the restaurant, please notify the Program Office when the receipt is turned in. Reimbursement takes approximately 1-2 weeks.
Student Dinners
- The reimbursement rate per student is $30.00 including tax and tip. This rate is the current reimbursement rate set by the state legislature for in-state dinners.
- To process a reimbursement, the Program Office needs the original receipt including an itemized bill for the cost of the dinner and a list of people who attended the dinner. If an itemized bill is unable to be provided by the restaurant, please notify the Program Office when the receipt is turned in. Reimbursement for alcoholic beverages is not allowable. Reimbursement takes approximately 1-2 weeks.
Any variations from these guidelines must be approved prior to the event by the Program Office.